Transfer Process


L25.34 A Vacancy List, setting forth the known available teaching positions for the following September will be posted three (3) different times in each school and workplace during the spring staffing process. The posting dates will commence on or about May 01. The Vacancy List shall include the school or workplace location, grade, subject or speciality area and requisite qualifications for each vacant position listed.

The Available Positions, transfer rules and timelines are sent to all members via email.

L2.35

  1. Teachers who, as of the first posting date, wish to transfer to another elementary school for the following September 01, or who have been declared surplus in accordance with Article L23 or who are returning from a leave of absence of more than one (1) year shall apply to the Principal(s) of the School(s) or the Supervisor(s) of the Workplace(s) for the desired position(s) on the Vacancy List.
  2. Part-time Teachers, whether actively at work or scheduled to return from a leave of absence, may only apply for a transfer to or placement in a position that is of no greater time allotment than that which they currently hold or to which they are entitled, as the case may be, until the third posting date specified in Article L25.47.

Part-time members may only apply to their current FTE during Rounds 1 and 2. They can apply for an increase in FTE during Round 3.

L25.36 A Teacher applying for a vacant position(s) shall do so by contacting the appropriate Principal or Supervisor within two (2) days of the most recent posting date, indicating the position(s) sought, that they have the necessary qualifications for the position, their seniority rank number, and their surplus status, if applicable in accordance with Article L23.

The only qualifications required for any posted position are divisional, FSL for French and Special Education Part 1 for LST or Self-Contained Special Education Classroom.  All other qualifications posted qualification are ‘recommended’ and should not dissuade interested members from applying.

L25.37

  1. Within one (1) day of the closing date for such posted vacancy, the Principal or Supervisor shall contact the three (3) most senior qualified applicants and the three (3) most senior qualified applicants who have surplus status to their current school location as referenced in Article L23 and offer each of them an interview.
  2. Should there be fewer than three (3) applicants from either applicant pool, the Principal will offer an interview in seniority order from the alternate pool of applicants to a maximum of six (6) applicants.

L25.38 Each applicant will determine, to a maximum of three (3), which of the offered interviews they will accept and so advise all Principals or Supervisors who offered them an interview. Each applicant will submit a written Transfer Application to each Principal or workplace Supervisor from whom an offered interview has been accepted within one (1) day of accepting the interview.

L25.39

a) The Principal or Supervisor shall interview those who have accepted the offer of an interview.

i. Should there be five (5) or six (6) applicants interviewed, the Principal or Supervisor shall make an offer of position to one of the interviewed applicants. If the applicant declines, the Principal or Supervisor shall make a second offer to the remaining interviewed applicants.

ii. Should there be three (3) or four (4) applicants interviewed, the Principal or Supervisor shall make an offer of position to one (1) of the interviewed applicants.

iii. Should there be fewer than three (3) applicants interviewed, the Principal or Supervisor may make a selection from those interviewed.

b) Should the offer(s) be declined, the Principal or Supervisor may continue to offer the position to the other interviewed applicants.

L25.40 Within one (1) day of the conclusion of the interview process, the Principal or workplace Supervisor shall advise the applicants of the selection made or that no one was selected for the position as outlined in Article L25.39.

The Principal is required to notify all applicants whether they are the successful applicant or not.

L25.41 Within twenty-four (24) hours of being offered a position, each Teacher who has been offered a position shall advise the Principal or workplace Supervisor of their decision to accept or decline the offered position and the Teacher will advise their current Principal or Supervisor of the acceptance to the offered position.

Members have the right to thank the principal for the offer and say, ‘I will get back to you today’.  Interviews are a two-way street.  The principal is making a judgement whether a member is a good fit for the position and the member is deciding if the school (resources available, gym size, classroom location, staff, admin, etc.) meets their wants.

Delaying an immediate response also allows time for other potential offers to come in.

L25.42 Should the position remain vacant, the position shall be included on the Vacancy List for the next posting date.

Transfer Process Round Two

L26.46 Teachers who, as of the second posting date, wish to transfer to another elementary school for the following September 01, or who have been declared surplus in accordance with Article L24 and remain unplaced or who are returning from a leave of absence of more than one (1) school year and remain unplaced shall apply to the Principal(s) of the School(s) or the Supervisor(s) of the Workplace(s) for the desired position(s) on the Vacancy List.

L26.47 The application, interview, selection and acceptance process outlined in Articles L26.39 to L26.44 shall apply.

Staffing Transfer Rounds 1 and 2 allow movement throughout the system.  The number of vacancies remains relatively the same during these rounds.  Staffing Rounds 3 and 4 are meant to fill vacancies.

Transfer Process Prior to Round Three

Prior to Round 3 is the Surplus Placement Process, followed by offers of part-time increase at the school level.  For more information on the Surplus Placement Process click here: Mathematical Surplus or Voluntary Surplus

Transfer Process - Round Three – Part-time FTE Increase

L25.46 Only Teachers with a part-time entitlement may participate in the third posting. Such part-time Teachers who, as of the third posting date, wish to apply for an increase in time shall apply to the Principal(s) of the School(s) or the Supervisor(s) of the Workplace(s) for the desired position(s) on the Vacancy List. Each part-time Teacher shall indicate the intent to apply for such position(s) to their Principal or Supervisor prior to the closing date of the postings.

L25.47 The following staffing processes shall apply:

i. The application processes as outlined in Article L25.36

ii. The Principal shall contact the six (6) most senior qualified applicants and offer interviews. If fewer than six (6) qualified applicants apply, all will be offered an interview.

iii. The selection process as outlined in Article L25.39.

iv. The acceptance process as outlined in Article L25.41.

General

L25.48 Any part-time Teacher who is interested in an increase in time for the next school year and who has not received an increase in time at the conclusion of the process set forth in Article L25.47 shall be offered, in seniority order by the District Staffing Committee or designate(s), placement in accordance with the preference expressed on the Elementary Unplaced Eligible Part-time Teachers Preference of Placement form. Should the Teacher not accept the offered placement the Teacher shall remain in their present position for the following school year unless other rights under the Agreement are exercised.

This is an excellent process for part-time members looking to increase their FTE.  The member completes the Elementary Unplaced Eligible Part-Time Teachers Preference of Placement Form.  A joint Human Resource/ETFO Local Officer committee then looks at available positions and offers them to applicants, in seniority order, and the member chooses to accept the increase in FTE or stay at their current assignment.  This is a no risk staffing process, as all the decisions to accept a position remain with the member.

L25.49 A Teacher who accepts a placement at any stage of this process shall not apply for any other position during the staffing process for the following school year except in the case of a Teacher applying for an increase in time.

L25.55 No Teacher hired from outside the elementary panel will be placed prior to the completion of the transfer/placement/increased time process.